Agreement log

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When adding agreements, put most recent first, with link to minutes.

If there is a discrepancy, the version in the minutes has precedence.

Generally, only strategic agreements and matters of ongoing governance are recorded here. Please review minutes for short-term agreements.

Minutes:20120404 Wednesday, 4 March 2012, Residents' Meeting

  • AGREED: EcoReality will accept donation of a functioning 20 foot GMC P-30 recreational vehicle from Mataji. We do not intend to carry insurance, but there may be a title transfer fee. Jan will arrange transport to EcoReality with Mataji.

Minutes:20120321 Wednesday, 21 March 2012, Residents' Meeting

  • AGREED to issue 1,050 Class A Investment Shares to Jan Steinman for brand new diesel water pump and 100' of 3" suction line, with two camlock connectors and two foot valves. This is necessary in order to start a siphon from the reservoir for irrigating the East Field and the greenhouse. It will require an additional expenditure for a camlock adaptor for the pump input and output, which are currently threaded connectors.

Minutes:20120310 Saturday, 10 March 2012, Directors' Meeting

  • AGREED: On an ongoing basis, the directors approve transfers of any number of Class A Investment Shares from Ron Pither to any present Class A Investment Share holder. Transfers to those who are not Class A Investment Share holders as of 10 March 2012 will still require separate board approval.

Minutes:20120229 Wednesday, 29 February 2012, Residents' Meeting

  • AGREED: to set up a new profit centre for the planting, cultivation, processing, marketing, and sales of medicinal herbs, with Jan as steward. Jan will provide initial funding and planning.

Minutes:20120125 Wednesday, 25 January 2012, Residents' Meeting

  • AGREED: Ron will return the missing EcoReality rototiller from his farm on Mayne Island to EcoReality.

Minutes:20120118 Wednesday, 18 January 2012, Residents' Meeting

  • AGREED: to host bees owned by Christian Tatonetti. Jan will draft a written agreement.
  • AGREED: to transfer management of Market garden and Greenhouse to Carol with help. Ron's involvement in the market garden is appreciated, but the management of the budget, work schedules, volunteer help, etc. will be managed by Carol, with appropriate help from others.
  • AGREED: to the budget 2012 as presented.

Minutes:20120104 Wednesday, 4 January 2012, Residents' Meeting

Minutes:20111214 Wednesday, 14 December 2011, Residents' Meeting

  • AGREED: Ron is to take the standard BC Residential Tenancy Agreement that he will not agree to, and make modifications to it to the point that he finds it acceptable, and that he and EcoReality will use that as a starting point for negotiation on a final residential agreement for the white house.

Minutes:20111207 Wednesday, 7 December 2011, Members' Meeting

  • AGREED: final approval to issue the following shares for labour and materials on a capital project (yellow house skylights):
    • 584.17 Class A Investment Shares to Jan Steinman
    • 31.20 Class A Investment Shares to Carol Wagner
    • 2280.17 Class B Investment Shares to Jan Steinman
    • 225 Class B Investment Shares to Carol Wagner
  • AGREED: Money beyond $1,100/month rent that Jan & Carol put into paying EcoReality expenses and mortgage will be in the form of a revolving loan, which will be assessed 0.354% interest monthly (4.25% annual rate), compounded.
  • AGREED: debts owed to EcoReality for 30 days or longer be assessed a finance charge of 0.416% each month, equivalent to a 5% annual rate, which will accrue to the debt owed if unpaid.
  • AGREED: debts owed to EcoReality for more than 180 days be referred to a collection agency, at the sole discretion of the finance steward, who can consider mitigating circumstances, such as if a payment plan has been agreed and is being followed

Minutes:20111130 Wednesday, 30 November 2011, Members' Meeting

  • AGREED: all residents will sign standard BC Residential Tennancy Agreements (RTA), as linked below. Rudy's rent of $200 for his trailer space remains unchanged. Carol and Jan (yellow house) will begin paying rent of $1,100 per month. Ron (white house) will begin paying rent of $750 per month, plus $350 per month toward his debt on unpaid taxes and insurance. Each house is also responsible for insurance, taxes, and utilities.
    RTA, Pither
    RTA, Siegers
    RTA, Steinman-Wagner

Minutes:20111109 Wednesday, 9 November 2011, Directors' Meeting

  • AGREED: EcoReality will sponsor the Victoria food freedom demonstration (23 Nov 2011), subject to Jan checking with our insurance agent about coverage and costs.
  • AGREED: the three directors unanimously approve the motion to sell the property. The motion will go out with the wording: "The directors recommend approval of this motion" or similar to that effect.

Minutes:20111102 Wednesday, 2 November 2011, Residents' Meeting

  • AGREED: 2012 monthly themes same as those of 2011.

Minutes:20111019 Wednesday, 19 October 2011, Residents' Meeting

  • AGREED: We discussed Ron's debt to the co-op for insurance and taxes, and agreed to give him a statement to that effect.

Minutes:20111012 Wednesday, 12 October 2011, Residents' Meeting

  • AGREED: Reaffirmed that all harvests from EcoReality property are to be weighed and logged.
  • AGREED: Reaffirmed last meeting's agreement with Ron that he will provide copies of invoices for produce he has been taking to local grocers.
  • AGREED: Ron and Carol will sit down and review grocers' invoices and harvest discrepancies.
  • AGREED: Reaffirmed that there will be no reimbursement for expenses without request beforehand and originals of all receipts, as agreed in our compensated expenses policy.
  • AGREED: Reaffirmed that there will be no reimbursement for volunteer expenses (lodging and food) without timesheets showing a minimum of 36 hours per week on EcoReality work, submitted by the 15th of each month for the preceding month's work, in accordance with our written volunteer co-op support agreement.
  • AGREED: Ron is not to bring any more materials to EcoReality without submitting a budget with the total, non-negotiable cost beforehand.
  • AGREED: Noted that Ron owes EcoReality for two years of insurance on the White House ($1,529 and $1,302) and one year of property tax (to be determined, estimated to be around $1,000). Carol will document these unpaid expenses and invoice Ron for them.
  • AGREED: Jan will re-train Manu to read the meters and to submit meter readings to Carol, so Ron can be compensated for half the electricity used by the pump and workshop.

Minutes:20110831 Tuesday, 31 August 2011, Residents' Meeting

  • AGREED: EcoReality to spend $900 ($750 plus transportation expenses) for a used 2,500 gallon potable water tank to replace the broken and leaking one. Jan & Carol to pick up on Thursday.
  • AGREED: Compensated expenses require an original receipt and are either agreed ahead of time or for an emergency.
  • AGREED: Vanagon to hold the essential market kit of tables, white board, power cords, cabinet with cash drawer, pens, scissors, bags, etc.

Minutes:20110727 Tuesday, 27 July 2011, Residents' Meeting

Minutes:20110615 Wednesday, 15 June 2011, Residents' Meeting

  • AGREED to purchase of a special (metal cutting) saw to cut up greenhouse panels for $90, to be put on the greenhouse budget.
  • AGREED to issue $120.00 class A shares to Jan for new irrigation pump (installed).
  • AGREED classroom can be used for residents for yoga. Rudy is classroom steward, and will keep it locked when not in use, and will ensure it is kept clean and un-cluttered.

Minutes:20110607 Tuesday, 7 June 2011, Residents' Meeting

Minutes:20110531 Tuesday, 31 May 2011, Residents' Meeting

  • AGREED: Ron Pither has been given $150 Class B shares for this rototiller and we have authorized up to $200 for repairs.

Minutes:20110202 Wednesday, 02 February 2011, Residents' Meeting

Minutes:20110119 Wednesday, 19 January 2011, Residents' Meeting

  • AGREED: Cheese workshop, 27 February to be an EcoReality event.
  • AGREED: Brad & Jennifer MacArthur are investing $10,000 in Class A shares for the commercial propagation greenhouse project.
  • AGREED: to spend $110 for 7 yards of sawdust.

Minutes:20101229 Wednesday, 29 December 2010, Residents' Meeting

Minutes:20101209 Thursday, 9 December 2010, Special Directors' Meeting

  • AGREED: To open an account with CCEC with Carol and Jan as the sole signers. This account is only for the purpose of financing EcoReality property; having two signers is for convenience only, as otherwise every director would need to make a trip to Vancouver for maintenance of this account. Carol and Jan will be required to obtain full board approval for any transfers to or from this account.

Minutes:20101208 Wednesday, 8 December 2010, Residents' Meeting

  • AGREED: spend $200 to purchase 2 dump truck loads of cedar mill slabs to finish off 2nd goat shed and for various construction projects.

Minutes:20101124 Wednesday, 24 November 2010, Residents' Meeting

  • AGREED: to raise lodging & meals for visitors to $25/$25 per person.

Minutes:20101117 Wednesday, 17 November 2010, Residents' Meeting

  • AGREED: Jan & Carol to pay principle on the CCEC mortgage payments and get class A shares in exchange. Interest to come from co-op reserves until spring.
  • AGREED: Yellow house suite project approved.

Minutes:20101013 Wednesday, 13 October 2010, Residents' Meeting

  • AGREED: Installation of yellow house skylights project. Jan & Carol will receive class A shares for expenses and class B shares for labour.

Minutes:20100915 Wednesday, 15 September 2010, Residents' Meeting

  • AGREED: To pay down a portion of Three Point mortgage 1/2 month early for 6% interest.

Minutes:20100908 Wednesday, 08 September 2010, Residents' Meeting

  • AGREED: to fund and implement the emergency power project, an electrical hookup to have water and electricity to both houses and the classroom/garage/shop building and water in case of power outage.

Minutes:20100901 Wednesday, 01 September 2010, Residents' Meeting

  • AGREED: to authorize EcoReality to borrow $350,000 to re-finance our mortgage.
  • AGREED: for EcoReality to pay the annual registration for the bobtail flatbed trailer owned by Jan & Carol, since the only use in the past year was in barter for servicing EcoReality's well water filtration system.

Minutes:20100816 Monday, 16 August 2010, Residents' Meeting

  • AGREED: to add Class "C" "Supporter" shares.
  • AGREED: that EcoReality Co-op reimburse Jan & Carol for meals and lodging for investors and recruits who eat or stay here, at the standard rate, rather than ask the recruit or investor to pay, retroactive to July 11, the first time we had a potential investor visit in many months.

Minutes:20100510 Monday, 10 May 2010, Residents' Meeting

  • AGREED: to put property up for sale, while still looking for investors.
  • AGREED: Depending upon what realtor says we need to do to get property ready for sale, we agree to pay ourselves $15/hr. for lawn mowing, etc.

Minutes:20100412 Monday, 12 April 2010, Residents' Meeting

  • AGREED: to re-classify certain housing payments.
  • AGREED: timing for payment for time spent on EcoReality property purchase, as agreed 7 March 2008, is convenient to EcoReality, and should proceed. Jan's invoices for hours through 31 March are accepted. Carol will research any payment she may be due under the 7 March 2008 agreement by the end of April. Jan and Carol will proceed to bill monthly for such time in the future, until 30 September 2010, or until seller mortgage is paid back, whichever is later.
  • AGREED: Jan and Carol are to be reimbursed for EcoReality use of their vehicles, as was James and Shannon. Their invoice for such use from January 2009 through 5 April 2010 is accepted, and they will submit monthly invoices for such use in the future.
  • AGREED: EcoReality will pursue a rezoning request that will result in transfer to a strata corporation.
  • AGREED: Members working on Land Use Planning (and all sub-projects), under direction of the Land Use Planning Steward) will be compensated at the rate of $15 per hour, from capital funds. All hours must be reported to the Finance Steward on standard time sheets within 15 days of the end of the month in order to be compensated.

Minutes:20100405 Monday, 5 April 2010, Residents' Meeting

  • AGREED: EcoReality Co-op will rent the white house to Ken Conrad and Angie Conrad in exchange for full-time farm work, with security deposit of $750, and addressing of concerns raised, subject to review of references.

Minutes:20100315 Monday, 15 March 2010, Residents' Meeting

  • AGREED: It is agreed that monies paid since withdrawal from membership will be considered as rent and James & Shannon's March cheque should be dated for the 1st of March.

Minutes:20100222 Monday, 22 February 2010, Special Members' Meeting to interview and add a new member

  • AGREED: to accept the membership application of Rudy Siegers. His membership will begin tomorrow when his member share is paid.
  • AGREED: Rudy is elected to serve as a Director of the co-op commensurate with his membership tomorrow.

Minutes:20100217 Wednesday, 17 February 2010, Special Members' Meeting to change officers and directors

  • AGREED:
    • Remove Shannon Cowan as President and signer on any and all EcoReality accounts.
    • Remove James Cowan as Director and signer on any and all EcoReality accounts.
    • Add Rudy Siegers as Director and signer on any and all EcoReality accounts.
    • Add Jan Steinman as Director and signer on any and all EcoReality accounts.

Minutes:20100208 Monday, 8 February 2010, Residents' Meeting

  • AGREED: EcoReality accepts Gavin’s request have the cash expenditures he made for the pump be put toward his trade credits. EcoReality will need the original receipts for pump parts and labour in order to make this agreement.

Minutes:20100105 Tuesday, 5 January 2010, Winter Retreat

  • AGREED: to review tasks weekly, possibly with constraints, such as, "new tasks from the past two meetings."

Minutes:20091228 Monday, 28 December 2009, resident's Meeting

Minutes:20091214 Monday, 14 December 2009, resident's Meeting

  • AGREED Suggested contributions for guests will be increased to $5 breakast, $5 lunch, $5 dinner, $15 daily. Suggested contribution for indoor accommodation is increased to $15 per night. Camping will remain at $5 per night. WOOFer reimbursement to households for hosting will remain at 50% the daily rate, except for camping, where the hosting household gets the entire amount.
  • AGREED All members will submit updated hours records by December 31, 2009.

Minutes:20091207 Monday, 7 December 2009, weekly resident's Meeting

Minutes:20091123 Monday, 23 November 2009, Resident's Meeting

  • AGREED: All members who are short on their hours will pay up as previously agreed.
  • AGREED: Labour reporting and payments will continue as previously agreed; to be reviewed as part of Susie Anne's priority setting meetings.

Minutes:20091102 Monday, 02 November 2009, member's Meeting

  • AGREED: Changes to the coop memorandum to support BC Assessment's Home Owner Grant.

Minutes:20091026 Monday, 26 October 2009, Member's Meeting

Minutes:20090901 Tuesday, 1 September 2009, Residents' Meeting

  • AGREED: Reimburse Jan for the cost ($53.00) of renewing the plates on the trailer in exchange for repair of the irrigation pump.

Minutes:20090830 Sunday, 30 August 2009, Members' Meeting

  • AGREED: Option 3 from the agenda is how we will deal with refunds (to investors who have requested redemption). (Option 3 reads "EcoReality to contact Mark and Penny (and other reimbursees) on the anniversary of the boundary adjustment (ie. the date the debt is due to be paid off) to inform them of the status of EcoReality's financial situation and whether they can expect an earlier payback date than the 3 yrs, and a plan for what that date and repayment plan might be pending Co-Op finances")

Minutes:20090804 Tuesday, 4 August 2009, Residents' Meeting

Minutes:20090717 Friday, 17 July 2009, Members' Teleconference

Minutes:20090619 Friday, 19 June 2009, Members' Teleconference

Minutes:20090522 Friday, 22 May 2009, Teleconference

  • AGREED: 2152 shelving project approved.

Minutes:20090426 Sunday, 26 April 2009, Members' Meeting

  • AGREED: Class B shares for Carol’s request. $224.88 for shop hydro, breakers, fruit pickers, towel rings.

Minutes:20090329 Sunday, 29 March 2009, Members' Meeting

  • AGREED We accept the changes Jan made to values, vision, and mission statements, as made at the un-recorded session of 2 January 2009: changes to values, changes to vision, changes to mission
  • AGREED We approve the Field Lease Agreement with Gavin as written. (Include link). Shannon will create a written document and have Gavin sign it.

Minutes:20090228 Saturday, 28 February 2009, Members' Meeting

  • AGREED Approved 2009 operations budget (This does not include capital expenditures.)
  • AGREED We agree in principle to hosting events that have some connection to agriculture.

Minutes:20090220 Friday 20 February 2009: Members' Teleconference

  • AGREED budget item: monthly trip (ferry and vehicle expenses) to Victoria to pick up pallets and oil $820/year We will make every effort to consolidate our trips to Victoria each month to fit within this budget.

Minutes:20090206 Friday 6 February 2009: Members' Teleconference

  • AGREED Approval for $1616 and 120 hours of labour to add an 8'x32', eight-cord woodshed and storage extension on to the existing woodshed/tool shed. Class B shares will be issued to members who work on this project. WWOOF assistance will be used to complete the project asap. The funds will be taken from the restricted funds to pay for this project.
  • AGREED Class A shares of up to $446 will be issued to James and Shannon for 2172 shelving project after its completion as described on the Wiki page.

Minutes:20090131 Saturday, 31 January 2009, Members' Meeting

  • AGREED We agree to lease Gavin some portion of the 10 acre field in exchange for hay and manure and/or exchange of other items/energy, details of which will be worked out by Shannon and those supporting her.

Minutes:20090123 Friday 23 January 2009: Members' Teleconference

  • AGREED that we accept Morris Lamrock as apprenticeship steward
  • AGREED that we accept Susie Anne Bartsch as work party steward
  • AGREED that we accept Susie Anne Bartsch as child care steward
  • AGREED that EcoReality will reimburse resident households $10 per day for cost of feeding and lodging WWOOFers, apprentices or other farm labourers as so designated in agreement by EcoReality members. (This is separately agreed and documented on the page volunteer co-op support, more formally agreed in Minutes:20110727.)

Minutes:20090104 Sunday 4 January 2009, Residents' Meeting

  • AGREED: We agree to have a community garden that will continue in the area of the current garden. There will be a steward that will oversee with the intention that everyone will be able to work in garden and be able to try different planting methods. This will require lots of coordination and documentation.

Minutes:20081219 Friday 19 December 2008: Members' Teleconference

  • AGREED: EcoReality will compensate Jan & Carol $5/hour for EcoReality's use of the classroom during the winter retreat.

Minutes:20081205 Friday 5 December 2008: Members' Teleconference

  • AGREED: Wood heat for 2172 - interim budget, not issuing of Class A shares.

Minutes:20081129 Saturday 29 November 2008: Member's Meeting

  • AGREED: ** Request for Class A Shares for upgrades to wood heat, for ceiling fans in both houses. 2152 - $26.75 Class A investment shares to Jan for cash outlay for ceiling fan. $30.00 Class B investment shares to Jan for aluminum diamond plate (material on hand) to bring hearth to code. $15.00 Class B investment shares to Jan, for procure the ceiling fan. $77.75 Class B investment shares to Jan, for install ceiling fan (5:11 labour). $15.00 Class B investment shares to James (1:00 labour). 2172 - $20.00 Class A shares to James for cash outlay for ceiling fan. $24.00 Class A shares to James for cash outlay for fan mounting bracket. $15.00 Class B shares to James for installation labour (1:00). $42.25 Class B shares to Jan for installation labour (2:49).
  • AGREED: modified definition of Member guide.
  • AGREED: Prospective member definition.
  • AGREED: Fencing grant - As part of the Environmental Farm Plan, an application for a fencing grant for up to $15,000 for fencing and labour reimbursement @ 30% was approved. The site was walked by interested members and measured 2,280 feet inside the circle drive for fencing. Costs: $6,375.61 posts and wire fence $1,350 (work trade) $1200 for large gates and $600 for pedestrian gates. Class B Shares for labour.
  • AGREED: Reimburse Jan for trefoil seeds.

Minutes:20081107 Friday 7 November 2008: Members' Teleconference

  • AGREED: Take consensus to accept Noj as new provisional member.

Minutes:20081025 Saturday 25 October 2008: Member's Meeting

  • AGREED Jan - requesting Class A & B shares for electrical work. $70 Class A shares for 1 meter and 2 meter boxes. $15 Class B shares to Carol for assembling the materials. $45 Class B shares to James for mounting meters & boxes, $120 Class B shares to Jan for engineering, mounting and hook-up of meters. $30 to Jan for market value of second meter box. Approved!

Minutes:20081003 Friday 3 October 2008: Members' Teleconference

  • AGREED: we will add a time keeper to meetings.

Minutes:20080928 Sunday 28 September 2008: Member's Meeting

  • AGREED: James will write a page linked to Labour Policy to explain procedure to bank in advance, yet extenuating circumstances can still be requested (eg. Death, illness)

Minutes:20080905 Friday 5 September 2008: Member's Teleconference

  • AGREED: Classroom rental rate will be $10 per hour (minimum) or 25% of revenue (maximum). Qi Gong will keep renting for $500+GST per month and Rudy Hexter and Shannon have the option of paying 25% of revenues as a minimum. Rental prices will be open for re-negotiation throughout the fall with January 2009 as the earliest implementation date of revised rates.

Minutes:20080902 Tuesday 2 September 2008: Resident's Meeting

  • AGREED: Susie Anne is approved as a long term guest at white house.

Minutes:20080830 Saturday 30 August 2008: Member's Meeting

  • AGREED to negative stock split of 84.224501% on all outstanding Class A and Class B shares.
  • AGREED EcoReality will issue 135,996 new Class B shares, to be distributed to all outstanding Class A shareholders at the rate of 15.775499% per Class A share.
  • AGREED EcoReality will offer Gavin lease for hay on EcoReality property. Details and full proposal to come.
  • AGREED Formally adopted Proposed labour policy

Minutes:20080813 Resident's Teleconference with Golden Shield Qi Gong

  • AGREED: Cleaning policy: leave it as good (or better than) you found it. Rudy Siegers agreed to be classroom steward, and will take care of nominal maintenance needs, but is empowered to nag people and groups who do not take care of the space.

Minutes:20080808 Members Teleconference

  • AGREED: EcoReality agrees to host Tree Bressen on Sep 27 for one day workshop and two nights accommodation and meals. Ecoreality agrees to send $125US to Tree in advance for travel costs and to pay Tree $400US on the day of the event as a group rate. Jan agreed to check into the equitability of this contribution and to reply to group if he has any more concerns or suggestions.
  • AGREED: Non resident members and guests will pay the household they are staying in (or using facilities) for meals and lodging according to previously agreed upon guest lodging rate.
  • AGREED: consent was given by all on call for both (proposal was passed) Accommodation, Labour and Childcare requests
  • AGREED: EcoReality will host Adam Parry workshop with similar format to Mike Nickerson workshop.

Minutes:20080802 Resident meeting

  • AGREED WWOOFers will continue to be sponsored by residents. The co-op will not be paying for meals and lodging.
  • AGREED If a WWOOFer does childcare- The parents of the children compensate the household that is housing the WWOOFer.
  • AGREED Jan and Carol will collect revenue from Classroom and pay utilities (from August 1).
  • AGREED (again) Class A shares for materials. Class B shares for labour. Infrastructure improvements can be counted as co-op hours.

Minutes:20080711

    • AGREED: teleconferences will now be bi-weekly, next one is 25 July.

Minutes:20080628

  • AGREED: Rudy can park his camper on a trial basis, and will perform agricultural labour and pay between $100 and $300 per month. He will require only electricity and access to water
  • AGREED: to the dwelling equity formula as presented, on a trial basis, to be reviewed no later than six months from now (December '08)
  • AGREED: EcoReality resident members agree to 30 hours per month (roughly one hour per day) of labour toward approved projects. This includes meeting time, planning & preparation, time spent on reading and replying to EcoReality email, stewardship responsibilities, and other projects that are approved by the membership from time to time. As with the current convention, time over 30 hours is not to be "banked" without prior approval of a steward with a labour budget or by general membership.

Minutes:20080604

  • AGREED: to spend $900 (plus GST) for Bill Crandall to perform financing appraisals for both 160 Sharp Road and 2152/2172 Fulford-Ganges Road.
  • AGREED: Membership applications from Penny Pobiecke, Justin Roller, Osha Roller, Jan Slakov, and Mark Stiffler were all approved and accepted, conditional upon receipt of member shares payment from Justin and Osha, and conditional upon completion of missing application sections by Jan Slakov.
  • AGREED: Residency is a priority for members who have invested the minimum number of Class A shares, currently 100,000. This number may go up or down, based on how our re-zoning application proceeds. If a member is resident while paying an internal loan toward the minimum number of Class A shares, and another member joins who has the minimum number and who needs housing, the member who has the minimum number of Class A shares has priority on housing space. Similarly, members with the minimum number of Class A shares have housing priority over non-member renters.

Minutes:20080602

  • AGREED: Jan's time performing communication steward duties are to be banked until such time as they can be either compensated or applied to community time.

Minutes:20080426

  • AGREED: EcoReality will spend $40 to join FIC
  • AGREED: Jan will take the next step in pursuing this. (Being a member of Ecovillage Network of Canada)
  • AGREED: Communication steward role as previously described.
  • AGREED: Shannon is new group process steward, and will create a page for that role and begin planning and supporting group process activities.

Minutes:20080404

  1. AGREED: Jan gets 100 Class A investment shares for approximately 2000 square feet of 6 mil plastic sheeting that he purchased and was installed as a vapour barrier in both the main house and cottage at 160 Sharp Road.
  2. AGREED: Clarification of land acquisition and land liquidation expense authority for Jan and Carol: They are free to use, at their discretion, available EcoReality funds for expenses relating to either acquisition of Nightingale or liquidation of Sharp Road, but will leave a $400 contingency fund, unless agreed by members to spend that money.
  3. AGREED: including the ~20 acre "snake" parcel is essential to EcoReality's plans, and we are prepared to walk away from the entire deal (~17 acre parcel with two houses for $1.4M) if we cannot obtain the "snake" on favourable terms.
  4. AGREED: Jan is authorized to negotiate on behalf of EcoReality for the acquisition of the "snake" parcel, up to $300,000, adding $100,000 to the "balloon" loan from the seller if necessary.
  5. AGREED: EcoReality will freeze sales of Class A investment shares until after the liquidation of Sharp Road. Additional funds required to purchase Nightingale will be written as short term, interest-free loans, to be automatically converted to Class A shares upon liquidation of Sharp Road. (If an individual's loan plus their outstanding Class A share balance at that time is less than $10,000, the loan will not be converted to Class A shares, but will remain as a loan with the same redemption terms as Class A shares, in accordance with Rule 21.2.2 in our bylaws.) Due to the need to balance the books when Sharp Road is sold, a stock split will be required, affecting all shareholders as of that date. This proposal ensures that equity from new investors, as well as additional investment from existing investors, will have the same par value as that of original investors.

Minutes:20080329.1

  • Clarification - Offsite members will pay beginning 26 Mar as outlined in the work section of the welcome letter
  • Clarification - Each member works 10 hours per month for the co-op. If any of these hours are not worked they pay $15.00 per hour to the co-op.


Minutes:20080201.1

  • James & Shannon will move into the cottage no earlier than September 1, allowing us to extend a six-month lease to Rachel & Jesse

Minutes:20071209.1

  • Everyone but members pay $10 per night, plus meals -- including family.

Minutes:20070804.1

  • need to record minutes of vidconf if any agreements are made

Minutes:20070707.1

  • last Sunday of each month will be potluck and workshop

Minutes:20070602.1

  • Future monthly finance reports will be for the past month, not YTD
  • We will set the goal of regular dates for meetings to aid in community involvement

Minutes:20070505.2

  • cancel future Advisory Council meetings, due to poor attendance, and cancel future work parties, subject to having specific tasks planned.
  • monthly member's assessment reduced to $25 per month, per member. (Work assessment of 12 hours per month per member retained. The 12 hours includes meeting and videoconf time, time stewardship time, and work on mutually agreed projects.)
  • Approved site lease proposal
  • Shannon and James will contribute the same as WWOOFers during time they stay at EcoReality: either 6 hours work, or $10 lodging voluntary contribution and $2/$4/$4 (breakfast/lunch/dinner) meals voluntary contribution per person.

Minutes:20070505.1

  • Approved resolution not to use an external auditor

Minutes:20070414.1

  • Put time guidelines on approved projects that are specific priorities (ie. planting and weeding, menu prep and shopping, administration) rather than having a list of broad areas where labour can be done (ie. stewardship areas in general)
  • $50 member assessment per member per month payable to EcoReality Co-Op
  • 12 hours labour requirement
  • Hourly rate in lieu of hours worked: $15/hr (after much discussion, wish to remain within the economic picture of SSpring)
  • Petition for returning Class B shares for biodiesel processor.

20070412

  • Due to insurance issues, we verbally agreed to change our lodging and meal fees to be a "voluntary donation" to help offset our costs of having guests. Our insurance agent agreed that the suggested donation amounts were clearly not profit-motivated, and having them as a "voluntary donation" may result in our getting better quotes for insurance.

Minutes:20070218.1

  • WOOFers staying over 2 weeks will receive a gift (max $20 value).

Minutes:20070203.1

  • Long stay WWOOFers get one day off per week with meals and lodging provided.

Minutes:20061104.1

  • We will join WWOOF, and we approve the description as posted.

Minutes:20061029.1

  • We set work-trade value at $15/hour

Minutes:20061002.2

  • We will charge $10 per person per night for indoor accommodations, or $5/person/night for camping, unless the stay is for a work party or similar event, or immediate family member (parents, siblings, their partners and children). Accommodation fees do not apply to children under 12 years of age.

Minutes:20061002.1

  • Proposals for coop "projects" should be put on the wiki, using one of the existing project pages as a template.

Minutes:20060904.1

  • EcoReality members will not spend money and seek reimbursement without prior agreement, unless the expense is an emergency, defined as "imminent danger of injury or property damage."

Minutes:20060603-1.2

Minutes:20060603-1.1

Minutes:20060506.2

The following stewardships be established, filled by the indicated members, serving as coop directors, as nominated at the meeting of 20060401-1:

Minutes:20060506.1

The coop will not use an outside auditor.

Minutes:20060401-1.3

Operating costs (phone, hydro, water, property taxes) for non-shared space will be divided on an area basis. Areas exclusively for one person's use will be prorated against total non-shared space. Operating costs for shared space (kitchen, bath, common areas) will be divided on a time-of-use basis, prorated by the time spent on the site.

Minutes:20060401-1.2

Coop memorandum and coop rules accepted.

Minutes:20060401-1.1

Values, vision, mission, and purpose statements accepted.

Minutes:20060210.2

A for-profit coop (per The Cooperative Association Act) formally selected as the legal entity for holding land.

Minutes:20060210.1

Consensus formally selected as our agreement-making method.

Minutes:20051203.1

Invitation email accepted

Minutes:20051105.3

The name of the group and wiki will be EcoReality.

Minutes:20051105.2

The ecovillage location, in order of priority, will be

  1. Salt Spring Island
  2. Pender Island
  3. other South Gulf Islands
  4. Cowichan Valley

Minutes:20051105.1

The group will split into two sections:

  • the members intended to be the initial members of a land-holding entity, and
  • the Advisory Council: other interested parties who cannot make a firm financial and time commitment at this time.
  • The name of group and wiki will be EcoReality.
Retrieved from "http://www.ecoreality.org/wiki/Agreement_log"

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