Agreement log

From EcoReality

This has been agreed among the members by unanimous consent on (various dates).
Since it has been agreed, the page is locked.
Contact WikiSysop to make small corrections (spelling, grammar, etc.) or add an agenda item to re-visit this agreement at an appropriate meeting.

When adding agreements, put most recent first, with link to minutes.

If there is a discrepancy, the version in the minutes has precedence.

Generally, only strategic agreements and matters of ongoing governance are recorded here. Please review minutes for short-term agreements.

Contents

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Minutes:20080808 Members Teleconference

  • AGREED: EcoReality agrees to host Tree Bressen on Sep 27 for one day workshop and two nights accommodation and meals. Ecoreality agrees to send $125US to Tree in advance for travel costs and to pay Tree $400US on the day of the event as a group rate. Jan agreed to check into the equitability of this contribution and to reply to group if he has any more concerns or suggestions.
  • AGREED: Non resident members and guests will pay the household they are staying in (or using facilities) for meals and lodging according to previously agreed upon guest lodging rate.
  • AGREED: consent was given by all on call for both (proposal was passed) Accommodation, Labour and Childcare requests
  • AGREED: EcoReality will host Adam Parry workshop with similar format to Mike Nickerson workshop.
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Minutes:20080802 Resident meeting

  • AGREED The co-op will pay $65 of the past bill (June 1- July) and also $2 per day from July 8-August 1.
  • AGREED J&C will pay $2 per day to J&S for Hydro used in Shop, garage and classroom from August 1 until power meters are installed. Adjustments may be required if meters are not installed and there is a significant change in power draw (heat turned on).
  • AGREED WWOOFers will continue to be sponsored by residents. The co-op will not be paying for meals and lodging.
  • AGREED If a WWOOFer does childcare- The parents of the children compensate the household that is housing the WWOOFer.
  • AGREED Jan and Carol will collect revenue from Classroom and pay utilities (from August 1).
  • AGREED (again) Class A shares for materials. Class B shares for labour. Infrastructure improvements can be counted as co-op hours.
  • AGREED Resident meetings will be Monday mornings in September.
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Minutes:20080711

    • AGREED: teleconferences will now be bi-weekly, next one is 25 July.
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Minutes:20080628

  • AGREED: Rudy can park his camper on a trial basis, and will perform agricultural labour and pay between $100 and $300 per month. He will require only electricity and access to water
  • AGREED: to the dwelling equity formula as presented, on a trial basis, to be reviewed no later than six months from now (December '08)
  • AGREED: EcoReality resident members agree to 30 hours per month (roughly one hour per day) of labour toward approved projects. This includes meeting time, planning & preparation, time spent on reading and replying to EcoReality email, stewardship responsibilities, and other projects that are approved by the membership from time to time. As with the current convention, time over 30 hours is not to be "banked" without prior approval of a steward with a labour budget or by general membership.
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Minutes:20080604

  • AGREED: to place an ad in Island Tides for $31.50 (plus GST) for the Mike Nickerson talk.
  • AGREED: to spend $900 (plus GST) for Bill Crandall to perform financing appraisals for both 160 Sharp Road and 2152/2172 Fulford-Ganges Road.
  • AGREED: Membership applications from Penny Pobiecke, Justin Roller, Osha Roller, Jan Slakov, and Mark Stiffler were all approved and accepted, conditional upon receipt of member shares payment from Justin and Osha, and conditional upon completion of missing application sections by Jan Slakov.
  • AGREED: Residency is a priority for members who have invested the minimum number of Class A shares, currently 100,000. This number may go up or down, based on how our re-zoning application proceeds. If a member is resident while paying an internal loan toward the minimum number of Class A shares, and another member joins who has the minimum number and who needs housing, the member who has the minimum number of Class A shares has priority on housing space. Similarly, members with the minimum number of Class A shares have housing priority over non-member renters.
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Minutes:20080602

  • AGREED: Jan's time performing communication steward duties are to be banked until such time as they can be either compensated or applied to community time.
  • AGREED: July meeting cancelled due to members' travel.
  • AGREED: Residents' meeting will be Tuesday, 29 July.
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Minutes:20080426

  • AGREED: EcoReality can host Heather Flores's workshop as long as Jamie Capranos and her friend Karen do most of the footwork.
  • AGREED: EcoReality will spend $40 to join FIC
  • AGREED: Jan will take the next step in pursuing this. (Being a member of Ecovillage Network of Canada)
  • AGREED: Communication steward role as previously described.
  • AGREED: Shannon is new group process steward, and will create a page for that role and begin planning and supporting group process activities.
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Minutes:20080404

  1. AGREED: Jan gets 100 Class A investment shares for approximately 2000 square feet of 6 mil plastic sheeting that he purchased and was installed as a vapour barrier in both the main house and cottage at 160 Sharp Road.
  2. AGREED: Clarification of land acquisition and land liquidation expense authority for Jan and Carol: They are free to use, at their discretion, available EcoReality funds for expenses relating to either acquisition of Nightingale or liquidation of Sharp Road, but will leave a $400 contingency fund, unless agreed by members to spend that money.
  3. AGREED: including the ~20 acre "snake" parcel is essential to EcoReality's plans, and we are prepared to walk away from the entire deal (~17 acre parcel with two houses for $1.4M) if we cannot obtain the "snake" on favourable terms.
  4. AGREED: Jan is authorized to negotiate on behalf of EcoReality for the acquisition of the "snake" parcel, up to $300,000, adding $100,000 to the "balloon" loan from the seller if necessary.
  5. AGREED: EcoReality will freeze sales of Class A investment shares until after the liquidation of Sharp Road. Additional funds required to purchase Nightingale will be written as short term, interest-free loans, to be automatically converted to Class A shares upon liquidation of Sharp Road. (If an individual's loan plus their outstanding Class A share balance at that time is less than $10,000, the loan will not be converted to Class A shares, but will remain as a loan with the same redemption terms as Class A shares, in accordance with Rule 21.2.2 in our bylaws.) Due to the need to balance the books when Sharp Road is sold, a stock split will be required, affecting all shareholders as of that date. This proposal ensures that equity from new investors, as well as additional investment from existing investors, will have the same par value as that of original investors.
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Minutes:20080329.1

  • Provisional Membership Proposal - Approved (provisional members who purchase Class A shares will now be subject to the same share redemption procedure as members).
  • Clarification - Offsite members will pay beginning 26 Mar as outlined in the work section of the welcome letter
  • Clarification - Each member works 10 hours per month for the co-op. If any of these hours are not worked they pay $15.00 per hour to the co-op.


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Minutes:20080201.1

  • James & Shannon will move into the cottage no earlier than September 1, allowing us to extend a six-month lease to Rachel & Jesse
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Minutes:20080126.1

  • Movie night and potluck night to be merged into Saturday night.
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Minutes:20071209.1

  • Everyone but members pay $10 per night, plus meals -- including family.
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Minutes:20070804.1

  • need to record minutes of vidconf if any agreements are made
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Minutes:20070707.1

  • last Sunday of each month will be potluck and workshop
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Minutes:20070602.1

  • Future monthly finance reports will be for the past month, not YTD
  • We will set the goal of regular dates for meetings to aid in community involvement
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Minutes:20070505.2

  • cancel future Advisory Council meetings, due to poor attendance, and cancel future work parties, subject to having specific tasks planned.
  • monthly member's assessment reduced to $25 per month, per member. (Work assessment of 12 hours per month per member retained. The 12 hours includes meeting and videoconf time, time stewardship time, and work on mutually agreed projects.)
  • Approved site lease proposal
  • Shannon and James will contribute the same as WWOOFers during time they stay at EcoReality: either 6 hours work, or $10 lodging voluntary contribution and $2/$4/$4 (breakfast/lunch/dinner) meals voluntary contribution per person.
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Minutes:20070505.1

  • Approved resolution not to use an external auditor
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Minutes:20070414.1

  • Put time guidelines on approved projects that are specific priorities (ie. planting and weeding, menu prep and shopping, administration) rather than having a list of broad areas where labour can be done (ie. stewardship areas in general)
  • $50 member assessment per member per month payable to EcoReality Co-Op
  • 12 hours labour requirement
  • Hourly rate in lieu of hours worked: $15/hr (after much discussion, wish to remain within the economic picture of SSpring)
  • Petition for returning Class B shares for biodiesel processor.
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20070412

  • Due to insurance issues, we verbally agreed to change our lodging and meal fees to be a "voluntary donation" to help offset our costs of having guests. Our insurance agent agreed that the suggested donation amounts were clearly not profit-motivated, and having them as a "voluntary donation" may result in our getting better quotes for insurance.
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Minutes:20070218.1

  • WOOFers staying over 2 weeks will receive a gift (max $20 value).
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Minutes:20070203.1

  • Long stay WWOOFers get one day off per week with meals and lodging provided.
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Minutes:20061104.1

  • We will join WWOOF, and we approve the description as posted.
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Minutes:20061029.1

  • We set work-trade value at $15/hour
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Minutes:20061002.2

  • We will charge $10 per person per night for indoor accommodations, or $5/person/night for camping, unless the stay is for a work party or similar event, or immediate family member (parents, siblings, their partners and children). Accommodation fees do not apply to children under 12 years of age.
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Minutes:20061002.1

  • Proposals for coop "projects" should be put on the wiki, using one of the existing project pages as a template.
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Minutes:20060904.1

  • EcoReality members will not spend money and seek reimbursement without prior agreement, unless the expense is an emergency, defined as "imminent danger of injury or property damage."
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Minutes:20060603-1.2

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Minutes:20060603-1.1

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Minutes:20060506.3

Meeting schedule approved for the rest of the year.

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Minutes:20060506.2

The following stewardships be established, filled by the indicated members, serving as coop directors, as nominated at the meeting of 20060401-1:

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Minutes:20060506.1

The coop will not use an outside auditor.

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Minutes:20060401-1.3

Operating costs (phone, hydro, water, property taxes) for non-shared space will be divided on an area basis. Areas exclusively for one person's use will be prorated against total non-shared space. Operating costs for shared space (kitchen, bath, common areas) will be divided on a time-of-use basis, prorated by the time spent on the site.

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Minutes:20060401-1.2

Coop memorandum and coop rules accepted.

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Minutes:20060401-1.1

Values, vision, mission, and purpose statements accepted.

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Minutes:20060210.2

A for-profit coop (per The Cooperative Association Act) formally selected as the legal entity for holding land.

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Minutes:20060210.1

Consensus formally selected as our agreement-making method.

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Minutes:20051203.1

Invitation email accepted

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Minutes:20051105.3

The name of the group and wiki will be EcoReality.

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Minutes:20051105.2

The ecovillage location, in order of priority, will be

  1. Salt Spring Island
  2. Pender Island
  3. other South Gulf Islands
  4. Cowichan Valley
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Minutes:20051105.1

The group will split into two sections:

  • the members intended to be the initial members of a land-holding entity, and
  • the Advisory Council: other interested parties who cannot make a firm financial and time commitment at this time.
  • The name of group and wiki will be EcoReality.
Retrieved from "http://www.ecoreality.org/wiki/Agreement_log"
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