Coop rules/24 Notices
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Part 24 -- Notices
Notice to directors, members, and other persons
(Rule 142) Unless otherwise specified in The Cooperative Association Act or these coop rules, any notice required to be given to a director, member, or any other person must be in writing and is sufficiently given if it is
- delivered personally,
- delivered to the person's last known address, as recorded in the Association's register of members or investment shareholders or other record of the Association,
- mailed by prepaid mail to the person's last known address, as recorded in the Association's register of members or investment shareholders or other record of the Association,
- sent to the person by facsimile transmission to a telephone number provided for that purpose, or
- sent via electronic means to the person's last known electronic contact address, or
- served in accordance with #Part 25 -- Service of Documents.
Notice to Association
(Rule 143) Unless otherwise specified in The Cooperative Association Act or these coop rules, any notice required to be given to the Association must be in writing and is sufficiently given if it is
- delivered to the registered office of the Association,
- mailed to the registered office of the Association by prepaid mail,
- sent by facsimile transmission to a telephone number provided for that purpose,
- sent via electronic means to the Association's email address provided for such purposes, or
- served in accordance with The Cooperative Association Act.
Deemed receipt
(Rule 144)
- A notice given in accordance with these coop rules is deemed received when it is delivered.
- A notice given in accordance with these coop rules is deemed received on the second day, not including Saturday and holidays, after the date of mailing.
- A notice given in accordance with these coop rules is deemed to be received at the time the notice is sent by facsimile.
Computation of time
(Rule 145) In computing the date when notice must be given under any provision requiring a specified number of days notice of any meeting or other event, the date of giving notice must be excluded and the date of the meeting or other event must be included.
Undelivered notices
(Rule 146) If a mailed notice is returned on two consecutive occasions because the intended recipient cannot be found, the Association is not required to give any further notices to that intended recipient until the intended recipient informs the Association in writing of his or her new address. If the Association is notified that electronic mail is undeliverable to the address provided, other means of delivery must be used in accordance with #Notice to directors, members, and other persons (Rule 142).
Omissions, non-receipt and errors
(Rule 147) The accidental omission to give a notice to, or the non-receipt of a notice by, a member, investment shareholder, director, officer, auditor or member of a committee of the board, or an error in a notice that does not affect the substance of it, does not invalidate any action taken at a meeting held in accordance with, or otherwise founded on, that notice.
Persons entitled by death or operation of law bound by notice in certain circumstances
(Rule 148) A person who, by operation of law, transfer, death of a member, or any other means, becomes entitled to a share in the Association, is bound by every notice in respect of the share that has been duly given to the member from whom that person derives title to the share before the person's name and address were entered on the register of members or investment shareholders and before the person furnished the Association with the proof of authority or evidence of the person's entitlement.
