Minutes:20061202

From EcoReality

Saturday, 2 December 2006: Membership Meeting

Meeting brought to order: 10:19
- Present: James Cowan, Shannon Cowan, Jan Steinman, Carol Wagner.
- Facilitator: Carol
- Recorder: Jan
Check in:
- Shannon: 8, grateful for peaceful place, blessed to be able to be together, challenged by lack of sleep.
- James: 9, also challenged by lack of sleep, affected by seasons, challenged by being so technology-reliant, excited to go through holidays with a baby.
- Carol: 9, grateful for place and inhabitants, travel to Portland is dreary, glad to be back , happy with our new home.
- Jan: 7, distracted by many things, overwhelmed at tasks ahead, looking forward to getting stuff done.
Old business
- Approve agenda
  - New agenda items proposed:
    - Shan: stretch break in the middle of the meeting; approved
    - Jan: energy efficiency expenses; approved.
    - Carol: possessions and community use; approved.
    - Jan: Diana Leafe Christian workshop scheduling/planning; approved.
  - Agenda approved
- November 4 minutes conditionally approved.
  - Shannon will add provisional member proposal to minutes of Nov 7th.
- Finance report:
  - Hydro bill: $206.01.
  - $917.72 in checking account.
  - Fibiger check not cleared,
    - AGREED: we will not send any more payments until either the first check clears, or she contacts us. Unless check clears, we have no agreement on payment terms.
  - ACTION: Carol will generate historical report/budget for feeding people. (Carol Wagner)
- Jan: fire extinguisher mount -- half done, need to locate hanger for community room extinguisher.
- James: FAQ on wiki: in process
Stretch break
New business
- Energy efficiency report
  - AGREED: coop to pay for grout sealer for member bath tilework.
  - AGREED: coop to pay for water heater wraps as needed by the three heaters on site.
  - AGREED: coop to pay for floor insulation at a cost not to exceed the grant amount.
  - AGREED: coop to issue Class B shares to members who supply existing materials as needed to implement the energy efficiency recommendations. (Jan & Carol have caulk, outlet gaskets, and some weather stripping.)
  - AGREED: coop to issue Class B shares to Jan & Carol for the CFBs they've already installed.
  - AGREED: coop to pay for additional weather stripping materials as needed.
- Advisory Council meeting planning
  - Not expecting a crowd; ad lib if all new people.
- Work Party planning
  - Prep for vapor barrier and insulation
  - Ceiling wiring for closet and cabinet lighting.
- AGREED: Kitchen logbook to be established where people can note things like broken crockery, borrowed food, needed maintenance, etc.
  - ACTION: Carol will implement a kitchen logbook. (Carol Wagner)
- 2007 meeting schedule
  - ACTION: James will enter next year's schedule on wiki. (James Cowan)
- Diana Leafe Christian workshop
  - Diana wants to do a two-day workshop, with possible Friday evening at some other venue, willing to do it for a cut of the take, after expenses, much like how we sponsored Kelly.
  - ACTION: James will book DLC and manage the process. (James Cowan)
Closing
- Carol: 9, happy with meeting, appreciates everyone listening to her rants and concerns.
- Jan: 9, it's good to work with James & Shannon.
- Shannon: 8, hungry and tired, glad to leanr about energy audit, we're making good choices, will be good to have Diana back and to have more folks involved.
- James: 9, good to do business, appreciate Carol's concerns, bring up any time.
Meeting adjourned, 12:08.