Past meetings, 2008

From EcoReality

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These are the agendas from past meetings.
Please move meetings to here as they pass.


before any meeting you attend. People who are obviously unprepared may be asked to silently observe.}}

Facilitators: please move meetings to the past meetings page after they are over.

Here's some information on meeting structure.

Contents


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SEPTEMBER 2008: Preserving & Processing

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Tuesday, 2 September 2008 Resident's Meeting

When: 9:00am - 11:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • approve Aug 26 minutes
    • Review To do list
    • Recap weekend- talk about balancing meal payments/expenses James Cowan 09:18, 2 September 2008 (PDT)
    • Discuss interest payment for August- J&S still pay? James Cowan 09:18, 2 September 2008 (PDT)
    • James and Shannon mortgage- set date for completing calculations. James Cowan 09:18, 2 September 2008 (PDT)
    • Sep 26 conflict resolved James Cowan 09:18, 2 September 2008 (PDT)
    • Discuss and approve long term guest in white house James Cowan 17:10, 1 September 2008 (PDT)
    • Discuss classroom rental pricing James Cowan 17:10, 1 September 2008 (PDT)
    • Make new weekday potluck schedule James Cowan 17:10, 1 September 2008 (PDT)
    • Discuss accommodation options for Sept 27 weekend James Cowan 17:47, 1 September 2008 (PDT)
    • Discuss open house- Positions, tour route and times, rain plan, outreach, F&B, budget, invite points (time, place, gumboots, no dogs, kid friendly, potluck after) James Cowan 19:49, 1 September 2008 (PDT)
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 11:00 Adjourn


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AUGUST 2008: Local eating

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Sunday, 31 August 2008: Talk: Adam Perry and Earthrising Foundation

When: 19:00-21:00

Where: EcoReality office, 2172 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.) In the classroom (Qi Gong Studio)

Who: general public, $10 donation suggested

What: Adam and Earthrising Foundation are doing promotion and generating awareness for their natural building project- An orphanage in Tanzania. This event is a fundraiser as well as a recruitment drive to get volunteers to go with them to help. Volunteers will raise money in their own community for the project. More information at their website.

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Saturday, 30 August 2008 Tour/Potluck/Movie

What? 
This is a way to get to know each other better, starting with a tour of the farm, followed by a potluck, followed by a big-screen movie. Come to any or all!
Who? 
general public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
Image:new.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 farm tour
18:00 potluck
19:30 movie (Bring your favourite! No gratuitous violence, please.)
Instead of a movie, we'll see a presentation by Molly Murphy of Mudgirls about their natural building work in the area. Time permitting, we may then watch "The Power of Community: How Cuba Survived Peak Oil"
[edit]

Saturday, 30 August 2008: Members Meeting

When: 14:00

Where: Image:new.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
  4. 15:00 New business
    • Equity adjustments due to recent property transactions --Jan Steinman
      • Request approval of negative stock split of 84.224501% on all outstanding Class A and Class B shares.
      • Request approval to issue 135,996 new Class B shares, to be distributed to all outstanding Class A shareholders at the rate of 15.775499% per Class A share.
    • September open house? --Jan Steinman
    • Discuss EcoReality space usage James Cowan 11:45, 1 May 2008 (PDT)
    • Agricultural lease agreement. --Jan Steinman 12:41, 31 July 2008 (PDT)
    • Review and ratify Strengths and improvements for EcoReality business meetings to send Tree Bressen by Sep 1 --Shan 19:51, 22 August 2008 (PDT)
    • Discuss Tree Bressen's Facilitation Workshop Series --Shan 11:42, 29 August 2008 (PDT)
    • Discuss Compassionate Communication proposal to postpone workshop to 2009 and homework readings and DVDs and practice group sessions --Shan 11:42, 29 August 2008 (PDT)
    • Update and discussion for Sep 27 Tree Bressen Consensus Workshop Registration --James
    • Request for yoga business in classroom beginning September 16, 2008. --Shan 20:28, 6 August 2008 (PDT)
    • Review and ratify Proposed labour policy. James Cowan 13:58, 24 August 2008 (PDT)
    • Classroom rental- self defense workshop Sep 14 9:30am-4:30am. James Cowan 09:14, 30 August 2008 (PDT)
    • Logistics for Adam Perry workshop -- James
    • Discuss programs for October, November and December
    • Discuss local eating
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
  5. 15:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 16:00 Adjourn, continue discussions while preparing for potluck.


[edit]

Tuesday, 26 August 2008 Resident's Meeting

When: 9:00am - 11:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • approve Aug 2 minutes, August 7 minutes,
    • Review To do list
    • Update on room mate situation James Cowan 08:44, 24 August 2008 (PDT)
    • Discuss workshop building stewardship James Cowan 08:44, 24 August 2008 (PDT)
    • Discuss classroom rental rates. Discuss (and create) rental proposal for Capoeira group James Cowan 08:44, 24 August 2008 (PDT)
    • Discuss hydro bill. J&S to be paid $2 per day from July 8. James Cowan 11:46, 24 August 2008 (PDT)
    • Qi Gong request for beautification and offer to help. James Cowan 20:10, 25 August 2008 (PDT)
    • Discuss upcoming members weekend.
      • Updated attendees
      • Schedule of arrivals, departures
      • Other meeting time suggestions- H2H, brainstorming, wiki training, other?
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 11:00 Adjourn


[edit]

Saturday, 23 August 2008 Tour/Potluck/Movie

What? 
This is a way to get to know each other better, starting with a tour of the farm, followed by a potluck, followed by a big-screen movie. Come to any or all!
Who? 
general public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
Image:new.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 farm tour
18:00 potluck
19:30 movie (Bring your favourite! No gratuitous violence, please.)
[edit]

Friday, 22 August 2008: Members Teleconference

When: 19:00 - 19:45

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
  4. Adam Perry event hosted by EcoReality Aug 31 7pm: discussion of logistics and tasks Shan 14:42, 10 August 2008 (PDT)
  5. Request that EcoReality agree to have a Heart circle and Gratitude circle at 3pm Sun Aug 31 in Outdoor space S of Classroom (indoor classroom rain plan) Shan 14:42, 10 August 2008 (PDT)
  6. Review and discuss Strengths and Improvements for EcoReality Business Meetings to send to Tree Bressen for her to create a specialized Tree Bressen Sep 27, 2008 Consensus Training Workshop--Shan 14:58, 10 August 2008 (PDT)
  7. Confirm facilitator for next meeting
  8. Check-out
  9. 19:45 Adjourn


[edit]

Wednesday, 13 August 2008 Conference Call With Qi Gong Group

When: 10:00 - 11:00

Who: residents and scheduled/invited members of Golden Shield Qi Gong

Facilitator: James Cowan

Recorder: James Cowan (I'll record if you like. --Jan Steinman)

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Brief Introductions
  3. Topics:
  • Structure:
    • Is Capoeira a "sub renter" from Qi Gong?
    • Other point people for Qi Gong or Capoeira.
  • Scheduling
    • Who makes schedules for Qi Gong and Capoeira?
    • How far in advance is scheduling done?
    • Is there much variance month to month?
    • Discuss system to keep EcoReality updated of scheduling changes.
  • Insurance- Does Golden Shield Qi Gong carry insurance? How can EcoReality acquire a copy?
  • Porta Potty- Who owns the porta potty and pays for servicing?
  • EcoReality's intended Future use:
    • Shannon's yoga classes
    • EcoReality workshops
    • Art Studio
    • Photography classes, eight consecutive evenings, fall and spring. It has been 7-9 PM Thursdays, but that could change.
  • Items for discussion:
    • Parking
    • Rent:
      • Clarification on no GST.
      • Expectations of increases- yearly?
      • Expectations of revenue from Co-op use.
      • Note- EcoReality is going through rental cost structuring which may or may not change rental rates.
    • Scheduling:
      • Yoga schedule
      • EcoReality workshop Aug 31
      • Possible whole day workshops (reschedule classes? credit to Qi Gong?)
      • Photography classes, eight consecutive evenings, fall and spring. It has been 7-9 PM Thursdays, but that could change.
    • Feasibility of art studio use
    • Cleaning and maintenance schedule and duties.
    • Improvements to space - Who does and who pays?
      • Knock out wall, interior finish for "barn" space, with temporary dividers to make two 40-person classrooms or one 80-person meeting room. --Jan Steinman 09:32, 13 August 2008 (PDT)
      • Covered porch in rear for rain-protected outdoor space. --Jan Steinman 09:32, 13 August 2008 (PDT)
      • Integrated greenhouse on back for passive solar heating. --Jan Steinman 09:32, 13 August 2008 (PDT)
    • Ongoing conference call/meeting schedule.
  • Check out- Gratitude
  • Confirm date, time and facilitator for next meeting
[edit]

Saturday, 9 August 2008 Tour/Potluck/Movie

What? 
This is a way to get to know each other better, starting with a tour of the farm, followed by a potluck, followed by a big-screen movie. Come to any or all!
Who? 
general public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
Image:new.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 farm tour
18:00 potluck
19:30 movie (Bring your favourite! No gratuitous violence, please.)
[edit]

Friday, 8 August 2008: Members Teleconference

When: 19:00 - 19:45

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman Carol is away

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    1. Status of Lite and Huge closings --Jan Steinman 12:44, 31 July 2008 (PDT)
    2. Status of SEEDS non-profit --Jan Steinman 12:44, 31 July 2008 (PDT)
    3. Review decisions of Residents' Meeting of Minutes:20080802 Jan Steinman 20:13, 7 August 2008 (PDT)
    4. Tree Bressen workshop details (sent by Shannon to membership Aug 3)--Shan 08:17, 4 August 2008 (PDT)
    5. Discussion of proposals circulated by Shannon Aug 3 by email for Tree workshop event--Shan 08:17, 4 August 2008 (PDT)
    6. Proposal to move September EcoReality Business Meeting to Sunday September 28 at 10 am to accommodate special workshop with Tree Bressen--Shan 16:10, 5 August 2008 (PDT)
    7. Compassionate Communication Workshop update and new options for EcoReality
      1. Owen and Ivan from Vancouver - $1000 2 days + travel and accomm
      2. Penny Wassman Certified Trainer from Nanaimo - $2400 2 days + travel and accomm and gst
      3. Members obtain and watch Rosenberg's DVDs and read book as homework prior to October, then do 1.5 days with Owen and Ivan Intro in half day and in depth group practice for second day at slightly reduced cost $800 we could propose
      4. Members do homework and do 1 day workshop with Owen and Ivan for $500 in January --Shan 17:14, 5 August 2008 (PDT)
      5. Members begin a study group, with one chapter of the book to be read and discussed periodically, perhaps every week or two. This could be conducted via teleconference or email or wiki. --Jan Steinman 20:13, 7 August 2008 (PDT)
        1. There already exists an on-island study group. The four residents could take part in that, and periodically update non-residents during the regular EcoReality study group meeting.
    8. Discuss proposal circulated Aug 3 from Shannon for Hospitality--Shan 08:17, 4 August 2008 (PDT)
    9. Discuss proposal circulated Aug 3 from Shannon for Labour--Shan 08:17, 4 August 2008 (PDT)
    10. New Proposal for public event with Adam Perry Sunday August 31st 7pm Slideshow about his Non-Profit Earth Rising Foundation Tanzanian Natural Building Orphanage Project, see website for Earth Rising Foundation--Shan 13:47, 8 August 2008 (PDT)
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 19:45 Adjourn
[edit]

Thursday, 7 August 2008 Resident's Meeting

When: 9:00am - 10:00am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • Approve Aug 2 minutes
    • Proposal for Greywater Treatment Leachbed to West of White house--Shan 14:24, 4 August 2008 (PDT)
    • Discuss resident meeting time options (New developments since last meeting) James Cowan 20:50, 4 August 2008 (PDT)
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 11:30 Adjourn
[edit]

Saturday, 2 August 2008 Tour/Potluck/Movie

What? 
This is a way to get to know each other better, starting with a tour of the farm, followed by a potluck, followed by a big-screen movie. Come to any or all!
Who? 
general public, please let us know you're coming via phone (250.653.2024) or email.
Where? 
Image:new.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)
When? 
17:00 farm tour
18:00 potluck
19:30 movie (Bring your favourite! No gratuitous violence, please.)
[edit]

Saturday, 2 August 2008 resident's Meeting

When: 9:30am - 11:30am

Who: residents and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Carol Wagner

Recorder: James Cowan

Agenda: (Please add your items to the agenda!)

  1. All present recorded for minutes.
  2. Check-in
  3. Topics:
    • Discuss resident email list use and members
    • Discuss management and recording of tasks
    • Discuss Hydro bill for J&C house (pump house, shop, classroom, garage)
    • Discuss Rudy rent (has it been collected?)
    • Discuss porta potty
    • Proposal for James and Shannon to pay interest payment to 3 Point in August
    • Proposal for WWOOFer compensation to be paid from the co-op to each household
    • Proposal for childcare to be counted as WWOOFer hours under certain cirumstances
    • Proposal for Jan and Carol to collect revenue from Classroom rental
    • Proposal for James and Shannon monthly (mortgage) payments to the co-op
    • Proposal for improvements or repairs to dwellings
    • Discuss timeline for proposal for individuals to transfer ownership of garden, animals and farm equipment to co-op.
    • Discuss co-op operating budget
  4. Confirm facilitator for next meeting
  5. Check-out
  6. 11:30 Adjourn
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JULY 2008: Space Allocation and Usage

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Saturday, 26 July 2008: Members Meeting CANCELLED

Due to travel by multiple members and the possible lack of a quorum, this meeting has been cancelled. Please contact the quarterly facilitator to put something on the agenda of a weekly vidconf.

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JUNE 2008: Permaculture Design

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Sunday, 29 June 2008: Talk: Mike Nickerson & Donna Dillman

When: 19:00-21:00

Where: EcoReality office, 2152 Fulford-Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: general public, $5-$15 donation suggested

What: Living on Earth as if we wanted to stay is the theme of the talk. Mike Nickerson and his wife Donna Dillman present a talk and discussion about how the "Life" perspective, which says we need to preserve and enhance ecosystems and communities, conflicts with the "Money" perspective, which says we need to continuously expand production and consumption. Mike draws from his latest book, Life, Money & Illusion, which outlines new ways of organizing mutual provision (the economy) and a change in priorities that can lead to a long and joyous future. During this evening, Mike looks at the big picture, while Donna speaks to an 'on the ground' example of what needs changing. More information is available at their website.

[edit]

Sunday, 29 June 2008: Work Party: Market-Prep 160 Sharp Road

When: 9:00 - 16:00 (work the whole day, and lunch is on us!)

Where: Old EcoReality office, 160 Sharp Road, Salt Spring Island.

Who: general public, drop-ins welcome!

What: Help make ecovillage history by aiding in getting 160 Sharp Road "sharp" for a tight housing market! There will be masking, wall-washing, patching, sanding, and maybe we'll even get around to painting! If your thumb is green, rather than off-white eggshell, join in cleaning up the "curb appeal" by trimming hedges, moving berms, re-fencing the garden, and general clean-up. And if neither of those appeal to you, you may be able to help pack up building materials, tools, etc. and possibly even help move a greenhouse. See you there!

[edit]

Saturday, 28 June 2008: Members Meeting

When: 14:00

Where: Image:new.gif EcoReality office, 2152 Fulford Ganges Road, Salt Spring Island, BC V8K 1Z7 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: James Cowan

Recorder: Jan Steinman

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
    • approve agenda
    • approve minutes: 31 May, 2 June, 4 June.
    • Stewards' council
      • Newsletter ideas: Space Allocation and Usage
    • Turn in member time sheets
    • Open action items
      • Membership application status- All complete?
      • Review to do list.
  4. 15:00 New business
  5. 15:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 16:00 Adjourn.
[edit]

Sunday, 1 June 2008: Heart to Heart meeting

When: 20:30 -- 21:30 (after the kids go to bed)

Where: EcoReality Lite office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: general public, please phone in advance (537-2024)(this # will be turned off as of June 1 and the new # will be 653-2024) so we have something for you to do.

What: Heart to Heart meeting. Format is talking stick circle meeting. If you have the talking stick you may speak about whatever you like, there is no speaking when you do not have the talking stick. The idea is for people to share their feelings freely, without rebuttal and comments.

[edit]

Sunday, 1 June 2008: Members circle interview

When: 16:00 -- 17:00

Where: EcoReality Lite office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: general public, please phone in advance (537-2024)(this # will be turned off as of June 1 and the new # will be 653-2024) so we have something for you to do.

What: "Fishbowl" circle meeting. Current members will each bring 3 questions to ask different applying members. Group will sit in a circle and interviewer and interviewee will sit in the middle of the circle.

[edit]

Sunday, 1 June 2008: Work Party: EcoReality Moves!

When: 09:30 -- 15:30

Where: EcoReality Lite office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: general public, please phone in advance (537-2024)(this # will be turned off as of June 1 and the new # will be 653-2024) so we have something for you to do.

What: help us move from EcoReality Lite to EcoReality huge!

[edit]

MAY 2008: Membership

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Saturday, 31 May 2008: Members Meeting

When: 14:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please! This particular meeting is expected to have high attendance. Please be sure to let us know if you plan to attend, so we can make sure we have room for you!

Facilitator: James Cowan

Recorder: Jan Steinman

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
    • approve agenda
    • approve March 7 minutes, April 4 minutes, and April 26 minutes
    • Stewards' council
      • Jan: EcoReality Huge update, fruit processing, Mike Nickerson
      • Newsletter ideas: Garden Design, Determine deadline
    • Turn in member time sheets
    • EcoReality History James Cowan 21:35, 29 May 2008 (PDT)
  4. 15:00 New business
    • Lengthier introductions, what led you to being here?
    • New members welcome!(Discuss member application process)
    • Review member obligations and possibly integrate into the members page. --Jan Steinman 11:49, 26 May 2008 (PDT)
    • Banking hours (Jan Steinman 12:29, 20 May 2008 (PDT))
    • Discuss resident rental policy options (brief recap and proposal). James Cowan 23:23, 27 May 2008 (PDT)
    • Discuss July meeting attendance. James Cowan 23:23, 27 May 2008 (PDT)
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
    • Questions
  5. 15:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 16:00 Adjourn, continue discussions while preparing for potluck.
[edit]

Saturday, 31 May 2008: Work Party Planning Meeting

When: 09:30

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: All members and guests participating in work party on Sunday June 1.

Facilitator: James Cowan

Recorder: Jan Steinman

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APRIL 2008: Publicity & member recruiting

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Saturday, 26 April 2008: Members Meeting

When: 14:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: James Cowan

Recorder: Jan Steinman

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 14:00 Administrivia
    • All present recorded for minutes.
  2. 14:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 14:40 Old business
    • approve agenda
    • approve March 29 minutes
    • Stewards' council
    • Turn in member time sheets
    • Open action items
  4. 15:00 New business
  5. 15:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 16:00 Adjourn, continue discussions while preparing for potluck.
[edit]

Friday, 18 April 2008: Video Conference

  • Discuss feasibility of workshops - Food Not Lawns?, Scythe Workshop?- Lavender workshop cancel
  • Internship meeting and potluck to follow. (Shannon)
  • Income statement leftover from AGM - make time to review with members
  • Choose times next week for H2H, members meeting (out of towners arriving late?), and budget discussion.
  • Finance report removed from members meeting agenda? Or never entered?
[edit]

MARCH 2008: Budget and Finances

[edit]

Saturday, 29 March 2008: Annual General Meeting, Members Meeting

When: 12:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: Carol Wagner

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 10:00 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  2. Annual General Meeting
    1. 10:10 Administrivia
    2. 10:15 Old Business
      • Resolution to not use an external auditor (This must be decided annually, by separate resolution of both members and investors in each investor class. The stewards recommend approval of this resolution)
    3. 10:20 New Business
      • Annual finance report (as required by law of annual general meetings, including profit and loss statement, surplus statement, and balance sheet)
      • Approval of Stewards' reports (as required by law of annual general meetings)
      • Election of stewards (as required by law of annual general meetings)
        The current stewards have agreed to serve another term.
      • Due to imminent changes, the resolution to pay a 2.4% dividend has been withdrawn.
    4. adjourn the Annual General Meeting
  3. Monthly Members' Meeting
    1. 10:40 Old business
    2. 11:00 New business
      • Proposal to change redemption for Provisional members. -- Jan Steinman
      • Discussion about changes necessary to raise money without running afoul of BC Securities. -- Jan Steinman
      • Property purchase update. -- Jan Steinman
        This may require a rare break from our radical transparency policy, and visitors may be asked to leave briefly if an "in camera" session is required.
      • Discuss new stewardship: Land Use Planning Stewardor similar -- Jan Steinman
      • Discuss adding non-member stewards. (Majority must be members, according to bylaws.) -- Jan Steinman
      • Approve proposal- Off site members pay same rates for food and lodging as guests ($10 per night per each adult). James Cowan 20:47, 28 March 2008 (PDT)
      • Approve proposal- Each member works 10 hours per month. If a member cannot work any or some of those 10 hours, they can elect to pay $15 per hour to the co-op for the balance of the hours. James Cowan 20:47, 28 March 2008 (PDT)
      • Discuss budget and finances. James Cowan 20:47, 28 March 2008 (PDT)
      • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
    3. 11:45 Closing
      • Confirm facilitator for next meeting
      • Circle Check-out/Feedback/Appreciation
    4. 12:00 Working lunch
[edit]

FEBRUARY 2008: Space allocation and usage

[edit]

Saturday, 23 February 2008: Members Meeting

When: 10:00

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: Carol Wagner

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 10:00 Administrivia
    • All present recorded for minutes.
  2. 10:10 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 10:40 Old business
    • approve agenda
    • approve January 26 minutes, Februrary 1 minutes
    • Finance report
    • Turn in member time sheets
    • Open action items
      • Review to do list.
      • Discuss buddy system for accountability of Co-Op action items, was discussed in December member's meeting, but did not make it in the minutes Shan 10:50, 19 February 2008 (PST)
  4. 11:00 New business
    • Annual report 2008 stewards' reports progress
    • Nominations for 2008 stewards, to be chosen at the AGM
    • Discuss workshop proposal for Lavender workshop 2008 (Shannon)Shan 10:50, 19 February 2008 (PST)
    • Discuss space allocation and usage
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch


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JANUARY 2008: Farm planning

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Saturday, 26 January 2008: Members Meeting

When: 9:30

Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (How to get to EcoReality.)

Who: members and scheduled/invited observers ask to attend, no drop-ins, please!

Facilitator: Jan Steinman

Recorder: Carol Wagner

Timekeeper:

Agenda: (Please add your items to the agenda!)

  1. 9:30 Administrivia
    • All present recorded for minutes.
  2. 9:35 Opening
    • Circle Check-in/Story time/Introductions/Gratitude
  3. 9:45 Old business
    • approve agenda
    • approve December 8 minutes
    • Finance report
    • Turn in member time sheets
    • Open action items
  4. 10:30 New business (with name of person)
    • Short Term Co-Op Goals: each member to bring ideas to the meeting for discussion please (40 mins)Shan 22:02, 20 January 2008 (PST)
    • Discuss 2008 farm plan
    • Briefly review schedules- Travel, videoconference dates, changes to potlucks etc.
    • Room changes (Carol)
    • Preliminary P&L statement for EcoReality lessees (Jan/Carol)
    • Diana Leafe Christian visit, February 25-29
  5. 11:45 Closing
    • Confirm facilitator for next meeting
    • Circle Check-out/Feedback/Appreciation
  6. 12:00 Working lunch
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Past meetings, 2007

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Past meetings, 2006

[edit]

Past meetings, 2005

Retrieved from "http://www.ecoreality.org/wiki/Past_meetings%2C_2008"
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