Past meetings, 2006
From EcoReality
Past meetings, 2007
Saturday, 2 December 2006: Members Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: to be determined
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 10:40 Old business
- approve agenda
- approve November 4 minutes
- Finance report
- Open action items
- 11:00 New business
- Discuss EGH report, prioritize and plan for upgrades/repairs.
- Advisory Council meeting planning
- Work party planning
- Complete 2007 meeting schedule
- Proposal: change to a simple rotation of meeting roles, and pre-assign for the year.
- 11:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Working lunch
Saturday, 2 December 2006: Advisory Council Meeting
When: 1400
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: Advisory Council, members, and observers
Facilitator: to be determined
Agenda: (Please add your items to the agenda!)
- 14:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 14:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 15:00 Old business
- approve agenda
- Members' report
- Organization history if new people present.
- Getting more involved
- 15:30 Break (10 min)
- 15:40 New business
- Group activity
- 16:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck
Sunday-Tuesday, 3-5 December 2006: Work party
When: 0900-1600
Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: general public
Facilitator: James Cowan
Agenda: (Please add your items to the agenda!)
- Sun 0900: farm tour, procedures/policies explained
Tuesday, 7 November 2006: Membership Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: James
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- Approve agenda
- 10:40 New Business
- Recap DLC weekend
- Review membership application
- Brainstorm on membership outreach ideas
- Set goals and timelines for new member recruitment
- Set goals for land purchase timeline
- 11:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
Sunday-Tuesday, 5-9 November 2006: Work party
When: 0900-1600
Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: general public
Facilitator: James Cowan
Agenda: (Please add your items to the agenda!)
- Sun 0900: farm tour, procedures/policies explained
Saturday, 4 Novmber 2006: Advisory Council Meeting
When: 1400
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: Advisory Council, members, and observers
Facilitator: to be determined
Agenda: (Please add your items to the agenda!)
- 14:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 14:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 15:00 Old business
- Members' report
- Organization history if new people present.
- Getting more involved
- Members' report
- 15:20 Break (10 min)
- 15:30 Communication, conflict resolution, process and decision making exercise
- 16:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck
Saturday, 4 November 2006: Members Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: Carol Wagner
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 10:40 Old business
- approve agenda
- approve October 2 minutes
- Finance report
- Open action items
- ACTION: (March 5) ALL Finalize membership procedure
- ACTION: (August 5) Jan implement membership procedure changes approved at 20060805-1
- ACTION: (April 1) James/Shannon prepare Steward's statements for wiki and press releases
- ACTION: (August 5) Jan will connect watt-hour meter to cottage so that electricity can be billed separately
- ACTION: (October 2) Jan will draft letter to property seller, proposing a payment plan for the surprise tax bill. DONE
- ACTION: (October 2) Carol will hang calendar in studio DONE
- ACTION: (October 2) James & Jed will come to some agreement for the value of his work on wood for work-trade DONE
- ACTION: (October 2) Jan will mount fire extinguishers near each woodstove
- ACTION: (October 2) Jan will inspect and maintain woodstoves before heavy use this season
- ACTION: (October 2) James will prepare a membership FAQ on wiki by next meeting
- ACTION: (March 5) ALL Finalize membership procedure
- 11:00 New business
- Jan: Proposed modification of procedure for obtaining Class B shares
- Jan: proposed provisional member definition and terms
- Advisory Council meeting planning
- Work party planning
- Determine 2007 meeting schedule
- EcoReality Logo
- Additional calling features
- We've agreed to host the ING meeting on Wednesday, February 7.
- WWOOF listing deadline Dec 15- cost is $55, need 80 word description
- 11:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Working lunch
Wednesday, 1 November 2006: Residents' Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: residents of the 160 Sharp Road site and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: to be determined
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- Approve and modify agenda
- 10:30 Old business
- This is the first residents' meeting, no old business!
- 10:30 New business
- Pick a renter for cottage
- Cottage items- Firewood, power meter, repairs and upgrades, painting, parking, laundry,
- Front room rental options
- Cash cheque from Calvin & Meredith?
- Chore board
- House walk around- questions, suggestions
- Discuss plans, dreams, goals and projects around the house.
- 11:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Adjourn meeting
Sunday, 29 October 2006: Finance Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: James Cowan
Agenda: (Please add your items to the agenda!)
- 10:30 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:40 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 11:00 Old business
- This is the first finance meeting, no old business!
- 11:00 New business
- Review of EcoReality finance structure.
- Class A shares
- Class B Shareset
- Operating budget vs capitol expenses (same bank account for both?)
- Current expense review. Are there options for income or savings?
- Food budget for work parties
- Charges for overnight guests
- Utility bills for residents
- Cash assessment options for members for capitol improvements and operating expenses
- Timeline for cash assessments
- Work trade guidelines. Wage per hour, which tasks take priority, monitoring, recording.
- Review of EcoReality finance structure.
- 12:30 Lunch break for 1 hour
- 13:00 Looking to the future
- Improvement budgets and plans. Do we set a budget and make the plans fit the budget or make plans and then create a budget?
- Farm management budget plan
- Farm manager wage or work trade
- Farm harvest allocation and allocation of market funds from different markets.
- 14:15 Closing
- Schedule next finance meeting
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 14:30 Adjourn meeting
Sunday-Tuesday, 16-21 October 2006: Work party
Due to other schedule changes, this meeting has been cancelled.
Saturday-Sunday, 14-15 October 2006: Consensus/Facilitation Workshop with Tree Bressen
When: all day
Where: OUR Ecovillage, Shawnigan Lake
Who: Advisory Council and members only
Cost: Tree operates on a voluntary "gifting economy" basis; $50 donation suggested, or whatever you can afford and want to give willingly
Meetings do not have to be dull, tedious, or contentious. Consensus does not have to result in bland solutions that nobody likes, but no one dislikes enough to block. Author and long-time communitarian Tree Bressen tells you how to make decisions efficiently in a way that works toward optimal solutions.
Tree's dynamic, upbeat presentation makes you want to go out and have a meeting!
Monday, 2 October 2006: Members Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers. (Ask to attend, no drop-ins, please!)
Facilitator: Shannon Binns
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 10:40 Old business
- approve agenda
- approve September 4 minutes
- Finance report and updated budget forecast
- Open action items
- ACTION: (March 5) ALL Finalize membership procedure
- ACTION: (August 5) Jan implement membership procedure changes approved at 20060805-1
- ACTION: (April 1) James/Shannon prepare Steward's statements for wiki and press releases
- ACTION: (August 5) Jan will connect watt-hour meter to cottage so that electricity can be billed separately
- ACTION: (March 5) ALL Finalize membership procedure
- 11:00 New business
- November and December schedules for members
- Firewood plan, woodstove fixing
- Membership Update and Discussion
- Membership procedure, list of proposed items to set in motion for new membership
- Work party planning
- 11:45 Closing
- Select facilitator for next meeting
Saturday, 30 September 2006: Biodiesel Processor Workshop
When: 0900-1700
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: General Public
Cost: $30 members and Advisors, $40 general public
What: Learn how to build a biodiesel processor! Kelly O'Toole, one of the founders of Go Biodiesel, the Portland, Oregon biodiesel cooperative, will facilitate the actual construction of a biodiesel processor on the EcoReality site. Wear work clothes. Lunch provided. Advance registration required.
Sunday-Tuesday, 17-20 September 2006: Work party
When: 0900-1600
Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: general public
Facilitator: James Cowan
Agenda: (Please add your items to the agenda!)
- Sun 0900: farm tour, procedures/policies explained
Saturday, 16 September 2006: Advisory Council Meeting
When: 1400
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: Advisory Council, members, and observers
Facilitator: to be determined
Agenda: (Please add your items to the agenda!)
- 14:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 14:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 15:00 Old business
- approve agenda
- Members' report
- Organization history if new people present.
- Getting more involved
- 15:30 Break (10 min)
- 15:40 New business
- Group activity
- 16:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck
Monday, 4 September 2006: Members Meeting
When: 16:30
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: Jan
Agenda: (Please add your items to the agenda!)
- 10 min Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 20 min Opening
- Circle Check-in/Story time/Introductions/Gratitude
- Process & Communication - Exercise about relationship to food facilitated by Shannon
- 20 min Old business
- approve agenda
- approve August 5 minutes
- Finance report
- Open action items
- ACTION: (March 5) ALL Finalize membership procedure
- ACTION: (August 5) Jan implement membership procedure changes approved at 20060805-1
- ACTION: (April 1) James/Shannon prepare Steward's statements for wiki and press releases
- ACTION: (July 8) James to archive whiteboard onto garden log notebook
- ACTION: (August 5) Shannon continued lavender marketing research
- ACTION: (July 8) ALL phone calls to Advisory Council members to invite them to Diana's workshops
- ACTION: (August 5) Jan will connect watt-hour meter to cottage so that electricity can be billed separately
- ACTION: (August 5) Carol will re-build budget after disk crash
- ACTION: (March 5) ALL Finalize membership procedure
- 45 min New business
- complete property tax farm status application
- Jan: Improvements: Class A Shares for weather stripping, smoke detectors, closet organizers/lighting, grape trellises
- James: reimbursement for unauthorized purchases
- Cottage Rental Discussion
- Advisory Council meeting planning
- James: Creating Membership Possibilities, details
- Work party planning
- 15 min Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
Saturday-Sunday, 19-20 August 2006: Workshop with Diana Leafe Christian
When: all day
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: Advisory Council and members only
Cost: free to those who have been consistently involved; voluntary donation suggested for others
Friday, 18 August 2006: An Evening with Diana Leafe Christian
When: 1900 - 2200
Where: Lion's Hall, Salt Spring Island, BC, Canada
Who: General Public
Cost: $5 -- $15 donation suggested
Program: Diana Leafe Christian, author of Creating a Life Together, presents an audio-visual presentation: Ecovillages as "Lifeboat Communities" -- Alternatives in Place Now
Sunday-Tuesday, 6-8 August 2006: Work party
When: 0900-1600
Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: general public
Facilitator: James Cowan
Agenda:
- Sun 0900: farm tour, procedures/policies explained
- Lavender screening and packaging
- Weeding upper garden
Saturday, 5 August 2006: Advisory Council Meeting
When: 1400
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: Advisory Council, members, and observers
Facilitator: to be determined
Agenda: (Please add your items to the agenda!)
- 14:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 14:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 15:00 Old business
- approve agenda
- Members' report
- Organization history if new people present.
- Getting more involved
- 15:30 Break (10 min)
- 15:40 New business
- Group activity
- 16:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck
- 19:00 Sustainable Building Forum
- Meaden Hall, Royal Canadian Legion, 120 Blain Road, Ganges (donation requested)
Saturday, 5 August 2006: Members Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: Carol
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 10:40 Old business
- approve agenda
- approve June 3 minutes
- approve July 8 minutes
- Finance report
- Open action items
- ACTION: (March 5) ALL Membership issues; debate/approve the following:
- application procedure
- membership criteria
- membership agreement
- financial disclosure
- resources inventory
- Members should come prepared to "test drive" the application process -- we will all "apply" to be members at this meeting!
- ACTION: (April 1) ALL to prepare Steward's statements for wiki and for press releases - carry forward - All stewards statements completed by August 5th please!
- ACTION: (May 6) Carol to create separate cost centers for: house, cottage, and grounds.
- ACTION (July 8) James to archive whiteboard; Garden Log handwritten account on paper - to put this on wiki by Aug 5th
- ACTION (July 8) Shannon to investigate following about certification process:
- will certified organic bring higher value to property
- what is the cost of the application for organic certification?
- Think about starting a garden log (on the computer or in a notebook)
- ACTION (July 8) Jan to create advertising promo for Aug 18th DLC public talk; to submit as an AD in the Driftwood, Island Tides, Advisory email list, other bulletin boards, NICA, FIC, SEEDS, BCICA, ECONEWS, etc.
- ACTION (July 8) Jan to create promo for Aug 19/20th to send to Advisory Council email list
- ACTION (July 8) ALL MEMBERS to make phone calls to follow up with Advisory Council members and invite them to Aug 19 and 20th workshop with Diana Leafe Christian. Use the March 5 meeting notes each one of us took (not on wiki) to find your list of Advisory council members to phone. Please complete this by August 5th meeting.
- cottage rental update:
- Intention: By September 1st (August 1st if possible) EcoReality will have a cottage renter (or more) who is (are) interested in participating in the Advisory Council of EcoReality, and who meet(s) the approval of all members. We want financially responsible, trustworthy, community-oriented, expressive person(s) in the cottage to contribute to EcoReality with his/her/their financial support, presence, and energy (and efforts for possible work trade for Aug only).
- ACTION: (March 5) ALL Membership issues; debate/approve the following:
- 11:40 New business
- Begin budget discussion
- Jan: petition for 105 shares for items for Class B shares
- 11:50 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Working lunch
Sunday-Tuesday, 9-11 July 2006: Work party
When: 0900-1600
Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: general public
Facilitator: James Cowan
Agenda: (Please add your items to the agenda!)
- Sun 0900: farm tour, procedures/policies explained
- Lavender Harvesting - please bring your ideas about how to best harvest and dry lavender to the meeting on Saturday, to advise the members, who will take this into consideration when coming to consensus on "project lavender" for this season!
- Weeding Vegetable Garden and Raspberries
- Grass Cutting with Scythe (please bring a Scythe if you can access one or more!)
Saturday, 8 July 2006: Advisory Council Meeting
When: 1400
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: Advisory Council, members, and observers
Facilitator: to be determined
Agenda: (Please add your items to the agenda!)
- 14:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 14:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 15:00 Old business
- approve agenda
- Members' report
- 15:30 Break (10 min)
- 15:40 New business
- Getting more involved
- 16:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck
Saturday, 8 July 2006: Members Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: Carol
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 10:40 Old business
- approve agenda
- approve June 3 minutes
- Finance report
- Open action items
- ACTION : Shannon will investigate organic certification process
- ACTION: (May 6) James will contact ING about hosting one of their monthly meetings.
- ACTION: (May 6) James will investigate getting EcoReality into the official WWOOF organization.
- ACTION: (May 6) Carol to create separate cost centers for: house, cottage, and grounds.
- ACTION: (April 1) all to prepare Steward's statements for wiki and for press releases
- ACTION: (March 5) all members agreed to do their own membership applications in full by March 25 and will exchange them by Email for review by other members
- 11:00 New business
- Membership issues; debate/approve the following:
- application procedure
- membership criteria
- membership agreement
- financial disclosure
- resources inventory
- Members should come prepared to "test drive" the application process -- we will all "apply" to be members at this meeting!
- reimbursement for groceries purchased for work party consumption, towel holders, t paper holders, utility bills, electrical work, and misc.
- Think about starting a garden log (on the computer or in a notebook)
- Promotion and venue for Diana Leafe Christian's public presentation
- Procedure for obtaining Class B shares
- Talk about cottage rental- Timelines, options, vision.
- Membership issues; debate/approve the following:
- 11:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Working lunch
Sunday-Monday, 4-5 June 2006: Work party
When: 0900-1600
Where: EcoReality grounds, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: general public
Facilitator: James Cowan
Agenda: (Please add your items to the agenda!)
- Sun 0900: farm tour, procedures/policies explained
Saturday, 3 June 2006: Members Meeting
When: 10:00
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members and scheduled/invited observers ask to attend, no drop-ins, please!
Facilitator: Jan
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 10:40 Old business
- approve agenda
- approve May 6 AGM minutes
- Carol: financial report
- 11:00 New business
- 11:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Closing
Saturday, 3 June 2006: Advisory Council Meeting
When: 1400
Where: EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: Advisory Council, members, and observers
Facilitator: to be determined
Agenda: (Please add your items to the agenda!)
- 14:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 14:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 15:00 Old business
- approve agenda
- Members' report
- 15:30 Break (10 min)
- 15:40 New business
- Getting more involved
- 16:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck and James' birthday chocolate party
Saturday, 6 May 2006: EcoReality Sustainable Land Use and Education Cooperative Annual General Meeting
When: 10:00
Where: new EcoReality office, 160 Sharp Road, Salt Spring Island, BC V8K 2P6 (map)
Who: members, Advisory Council, and general public
Facilitator: Jan Steinman
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- Approve agenda
- 10:10 Opening
- Circle Check-in/Story time/Introductions/Gratitude
- 11:00 Old business
- first AGM, no old business
- 11:00 New business
- Proposal: that members agree to not use an outside auditor.
- If an outside auditor is not to be used, the members must decide so annually, according to The Cooperative Association Act.
- Proposal: that the following stewardships be established, filled by the indicated members, serving as coop directors, as nominated at the meeting of 20060401-1:
- Communication steward: Jan Steinman
- Ecology steward: Shannon Binns (statutory president)
- Finance steward: Carol Wagner (statutory vice-president)
- Program steward: James Cowan
- Approve meeting schedule for the rest of the year
- Set work party schedule
- Set work party priorities
- Set worker/wwoofer guidelines
- Brainstorm about finding the right renter
- Recap to do list
- Proposal: that members agree to not use an outside auditor.
- 11:45 Closing
- Select facilitator for 2007 Annual General Meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Working lunch
- 13:00 Farm tour
- 14:30 break
- 15:00 Future plans
- Member's thoughts
- Brainstorming
- 18:00 Potluck
Saturday, 1 April 2006: Members Meeting
When: 10:00
Where: James & Shannon's house: 2151 Maple St, Vancouver, BC (map) subject to change on short notice this month!
Who: members and observers no drop-ins, please!
Facilitator: James Cowan
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions
- 10:40 Old business
- approve agenda
- approve Mar 5 members minutes
- ACTION: James to follow-up with Renee to request notes from Feb 11 consensus workshop
- ACTION: Jan to update values based on Feb 12 Advisory Council meeting done!
- Follow up on property acquisition for the record
- ACTION: Carol to contact Brandy about Cowichan Valley property
- ACTION: Jan to refine coop rules based on SEEDS coop docs done!
- ACTION: All to get familiar with and refine coop rules
- approve coop memorandum and coop rules
- disclosures of conflict of interest or conflict of duty
- 11:00 New business
- approve nominations for initial slate of officers/directors:
- Communication steward: Jan Steinman
- Ecology steward: Shannon Binns (statutory president)
- Finance steward: Carol Wagner (statutory vice-president)
- Program steward: James Cowan
- ratify guidance documents
- stewards' statements needed for wiki and press releases
- house plan for EcoReality Lite
- approve nominations for initial slate of officers/directors:
- 11:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Working lunch
Saturday, 1 April 2006: Advisory Council Meeting
When: 1500
Where: James & Shannon's house: 2151 Maple St, Vancouver, BC (map) subject to change on short notice this month!
Who: Advisory Council & members
Facilitator: Jan Steinman
Agenda: (Please add your items to the agenda!)
- 15:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 15:10 Opening
- Circle Check-in (number out of 10, value) /Story time/Introductions: theme: state a value you hold dear
- 16:00 Old business
- approve agenda
- approve Mar 5 advisory council minutes
- Members' report
- Our new home!
- Coop incorporation progress
- what is a coop?
- who are members, board, directors, officers, advisors?
- what are shares?
- how are decisions made?
- 16:30 New business
- Investment of Resources game:
- brainstorming: what sorts of projects would you like to do?
- voice your preferences via a $100,000 spending spree!
- time remaining: review membership procedure
- Investment of Resources game:
- 17:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck
Sunday, 5 March 2006: Members Meeting
Note: due to schedule conflicts, this is NOT the regular meeting day!
When: 10:00
Where: James & Shannon's house: 2151 Maple St, Vancouver, BC (map)
Who: members and observers no drop-ins, please!
Facilitator: Jan Steinman
Agenda: (Please add your items to the agenda!)
- 10:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 10:10 Opening
- Circle Check-in/Story time/Introductions
- 10:40 Old business
- approve agenda
- approve Dec 31 members minutes
- approve Jan 1 members minutes
- approve Feb 9 members minutes
- NEW ACTION need to bug Renee to send us notes for Feb 11 workshop
- 11:00 New business
- accept and freeze values as modified in decision workshop of 20060212-2
- review current property choices
- determine/refine property buying strategy
- plan for Advisory Council meeting
- 11:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 12:00 Working lunch
Sunday, 5 March 2006: Advisory Council Meeting
Note: due to schedule conflicts, this is NOT the regular meeting day!
When: 1500
Where: James & Shannon's house: 2151 Maple St, Vancouver, BC (map)
Who: Advisory Council & members
Facilitator: Carol Wagner
Agenda: (Please add your items to the agenda!)
- 15:00 Administrivia
- Recorder, timekeeper volunteered.
- All present recorded for minutes.
- 15:10 Opening
- Circle Check-in/Story time/Introductions
- 16:00 Old business
- approve agenda
- approve Jan 2 advisory council minutes
- approve Feb 12 advisory council minutes
- Members' report
- property report!
- 16:30 New business
- Getting more involved
- Non-negotiables
- Membership procedure-feedback, brainstorming
- Land criteria
- 17:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck
Sunday, 12 February 2006: Advisory Council Meeting
When: 15:00
Where: James & Shannon's house: 2151 Maple St, Vancouver, BC (map)
Who: Advisory Council & members
Facilitator: Shannon Binns
Agenda: (Please add your items to the agenda!)
- 15:10 Opening
- Circle Check-in/Story time/Introductions
- 16:00 Old business
- Members' report
- 16:30 New business
- Values review/workshop
- Getting more involved
- 17:45 Closing
- Select facilitator for next meeting
- Circle Check-out/Feedback/Appreciation
- 18:00 Potluck
Saturday, 11 February 2006: Members Business Meeting
When: 21h00-23h00
Where: James & Shannon's house: 2151 Maple St, Vancouver, BC (map)
Who: members
- Discussion of consensus workshop with Renee Mynott held Saturday Feb 11 from 17h00-21h00
- New business
- Discussion of Membership Process components; a brainstorm
- Go over coop memorandum and coop rules (time permitting)
- Set ongoing meeting schedule (sketch out agenda)
- suggestion: 1st Saturday or Sunday of the month
- Select facilitator for next meeting
Saturday, 11 February 2006: Consensus Workshop
What: planning for group process training with Renee. She suggested keeping this initial consultation to a small group, and that we use if for planning further training sessions that will be open to the entire Advisory council.
When: 15h00
Where: James & Shannon's house: 2151 Maple St, Vancouver, BC (map)
Who: Members and invitees
Thursday and Friday, 9-10 February 2006: Members Business Meeting
When: 20h00 - 22h00
Where: James & Shannon's house: 2151 Maple St, Vancouver, BC (map)
Who: members
Agenda: (Please add your items to the agenda!)
- Administrivia
- Facilitator, recorder, timekeeper volunteered,
- All present recorded for minutes. (Sign-in sheet passed around.)
- Old business
- Approval of Dec 31 minutes
- Review/update to do list --Jan Steinman
- Progress report on action items
- ACTION: James schedule facilitation/consensus training
- ACTION ONGOING: All keep up to do list
- ACTION: James: put pets & population draft on wiki as proposal
- ACTION: Jan will build time recording for the wiki based on time bank
- ACTION: skills inventory -- ONGOING we will all re-visit and email others when you've been through it
- ACTION: Jan resources inventory application for the wiki
- ACTION: members complete resources inventory TABLED pending on-line system available
- ACTION: Shannon to add study group stuff
- ACTION: All: will make stewardship pages on wiki, notion of support/stunt double/buddy system/nag to help stewards, list of their specialties and areas of stewardship in this organization they wish to take on. List new stewardship pages at the bottom of the to do list
- ACTION: Jan create land search history page
- ACTION: Jan will enter results of values exercises and brainstorming DONE
- ACTION: Jan will roll results into a first draft vision, mission, and purpose documents DONE
- ACTION: All will review and revise the Guidance documents in prep for ratification at this meeting
- Clarification and discussion of documents in existing form in preparation for ratification
- New business
- PROPOSAL: accept possibly modified consensus proposal
- PROPOSAL: accept values list
- PROPOSAL: accept vision statement
- PROPOSAL: accept mission statement
- PROPOSAL: accept purpose statement
- PROPOSAL: accept recreational intoxicants statement
- Discuss Finance and ownership brainstorm and the financial spreadsheet (not on wiki) Jan will you please bring this?
- Discuss the page entitled Finance
Note: Items on the agenda not completed on Thursday Part I of this meeting will be discussed on Friday Part II.
Monday, 2 January 2006: Advisory Council Meeting
When: 1300?
Where: James & Shannon's house: 2151 Maple Av, Vancouver, BC
Who: Advisory Council & members
Agenda: (Please add your items to the agenda!)
- Administrivia
- Facilitator, recorder, timekeeper volunteered.
- All present recorded for minutes. (Sign-in sheet passed around.)
- Story time
- Old business
- Approval of Dec 3 minutes
- Review/update to do list --Jan Steinman
- Progress report on action items
- Committee reports
- New business
- Wiki training
- Set the next meeting (sketch out agenda)
Sunday, 1 January 2006: Members Brainstorming Meeting
When: 1300?
Where: James & Shannon's house: 2151 Maple Av, Vancouver, BC
Who: members
Agenda: Please add your items to the agenda!
- Administrivia
- Facilitator, recorder, timekeeper volunteered
- All present recorded for minutes (sign-in sheet passed around)
- Guidance documents exercises and brainstorming
- Be prepared to do exercises #2 #4 and #7 from Creating a Life Together, chapter 5
